# Guidelines for Figure and Table Preparation

http://www.plosone.org/static/figureGuidelines.action

## 1. Introduction

As part of the process of making scientific and medical literature openly accessible on the Web, PLoS uses a streamlined production process that takes authors' submitted figures straight to the formatting stage. Most importantly, PLoS does not redraw figures submitted for publication in articles. Therefore, figure preparation is the author's responsibility.

Please read the following guidelines carefully and thoroughly. Failure to comply with these guidelines may result in lower-quality figures and prolonged publishing time of your article.

All figures and photographic images will be published under a Creative Commons Attribution License (CCAL), which allows them to be freely used, distributed, and built upon as long as proper attribution is given. Please do not submit any figures or photos that have been previously copyrighted unless you have express written permission from the copyright holder to publish under the CCAL license.

## 3. Titles and Legends

Titles and legends (captions) for figures published with articles (i.e., not Supporting Figures) should be included in the main manuscript text file, not as part of the figure files themselves. For each figure, list the following information at the end of the manuscript text, after the references:

• Figure number (in sequence, using Arabic numerals: Figure 1, Figure 2, Figure 3, etc.)
• Short title using a maximum of 15 words. The figure title should be bold type, using sentence case ending with a period (.). For example: Figure 1. Adaptation and its potential costs.
• A detailed legend of 300 words maximum can follow the figure title. Figure parts should be indicated (see Parts Labels, below).
• For more detailed information on Legends, see Author Guidelines: Figure Legends.

Supporting Figures. If Supporting Information figures will publish with your paper, please include the captions in the article file for PLoS Biology or Medicine, and in the File Title field of the online submission system for PLoS ONE, Neglected Tropical Diseases, Genetics, Computational Biology, or Pathogens.

Note: If at any point you have to change the numbering order of your figures, you must make sure that all figure captions correctly correspond with the figures.

## 4. General Considerations

There are two broad categories of figures in PLoS articles: (1) those publishing directly with the article and (2) Supporting Information figures.

Supporting Figures are not published directly in the article; rather, a hyperlink to the figure is provided in the online version of the published article. Figures publishing as Supporting Information can be in any file format or dimension, as long as they are no larger than 10 MB.

Provide a separate file for every figure in your manuscript, including Supporting Information figures. Figures should not be embedded in the main manuscript file. For example, if your manuscript has 10 figures, you would upload 10 individual files.

Note: PLoS converts EPS figures to TIFF before publishing so that they can be viewed in our online and PDF formats.

### Recommended Graphics Software

Several graphics software packages are available to help you create high-quality graphics:
• PowerPoint
• CorelDraw
• GIMP (freely distributed at www.gimp.org)

Note: Microsoft Word
PLoS does not recommend using Microsoft Word to adjust image size. Microsoft Word automatically down-samples figures and embeds them in the document at 72 dpi, so the images may be at a lower resolution and quality than is acceptable. We require that figures be created at a minimum resolution of 300 dpi.

Note: Microsoft Excel
PLoS does not recommend Excel to make or adjust figures. It does not have the optimal formatting to display graphics and images properly. This program should be used for tables only. See Table Guidelines for more information on formatting tables.

## 5. Figure Preparation

### File Size

Individual figure files should not exceed 10 MB. If you are having trouble reducing the size of your files, refer to the section below titled Reduce TIFF File Size with LZW Compression.

### Figure Quality

A figure that looks good on screen may not be at optimal resolution. Test your figures by sizing them to their intended dimensions and then printing them on your personal printer. The online version should look relatively similar to the personal-printer copy: it should not look fuzzy, jagged, pixilated, or grainy at intended print size.

Note: The quality of your figures will be only as good as the lowest-resolution element placed in them. In other words, if you created a 72 dpi line graph and save it as a 300 dpi TIFF, the image will still print out as a 72 dpi image.

### Figure Format

Figures for publication must be submitted in high-resolution TIFF or EPS format only. Some figure types should be submitted in TIFF only (see Figure Types below). If you submit an EPS file it will be converted to TIFF prior to publishing. See How To: Convert Other File Types to TIFF below for more information on converting figure files to TIFF.

### Color Mode

Figures containing color should be saved in RGB rather than CMYK or any other channels.

### Layered TIFFs

TIFF files with multiple layers are not an accepted format for figures. Please make sure you provide us with a flattened version of your file. To flatten a layered TIFF file, open your figure in Photoshop. From the menu bar select Layer/Flatten Image and save the file. See also Combination Figures, below.
 Figure example that has layers. Figure example that has the layers flattened. Only the Background layer remains.

### Background Color

Create your figures using a white background. If you create figures using a transparent background, the figures may not display well in the online format.
 Figure example showing a figure created with a transparent background. Transparent backgrounds do not work well in the online format. Figure example showing a figure created with a white background. White backgrounds display well in any format.

### Lines, Rules, and Strokes

Lines should be at least 0.5 point and no more than 1.5 points in order to reproduce well in a PDF file or web format.
 Figure example showing lines that are too thick and lines that are too light in color. Light color do not display well when published. Figure example showing the correct line widths and darker colored accent lines.

### White Space

Each figure should be closely cropped to minimize the amount of white space surrounding it. PLoS recommends a 2 point white space border around each figure. Cropping figures improves accuracy when the figure is placed among other elements during production of the final published article.
 Figure example that has too much white space. Figure example that has the correct amount of white space.

### Text within Figures

#### Fonts

Figure text must be in Arial font, between 8 and 12 points. Make sure that the visual information is readable at the size you select.

Figure text that requires a font family other than Arial (math symbols, etc.) must have the font information embedded in the figure file. See Embed Fonts in EPS Files and Convert Text to Outlines below for more information.

#### Parts labels

Multi-panel figures (those with parts A, B, C, and D) should be submitted as a single file that contains all parts of the figure. Label the figure itself with capital letters, Arial bold font, 12 points. Do not use punctuation (no periods or brackets). Any TIFFs with layers must be flattened (see Combination Figures below.)
 Figure example that has the incorrect label format. Figure example that has the correct label format.

 Figure example showing the use of the incorrect font family. Figure example correctly using the Arial font family.

## 6. Figure Dimensions

Figures for publication will be sized to fit 1, 1.5, or 2 columns of the final printable PDF of the article. Dimensions will also depend on the article type. Please follow the sizing recommendations below for your original submission to create high-quality, appropriately sized figures. See Figure Types below for descriptions and recommendations for line drawings, grayscale drawings, halftones, and combination figures.

Note: Figures for article types other than Research Articles are not sized or scaled. You must create figures for these articles types in their actual print or online display size. See below for sizing information.

### Figure Alignment

Figures will be left-aligned on the page or column, so please design them accordingly.

### Figure Width

Figures can have a width between 8.25 cm and 17.15 cm and a maximum height of 23.5 cm. If your figures have labels that are in 8 point type or if your figures are very detailed, it is recommended that your figure be created so that it will span two columns.

### Article Type

• 2-column: Research Article, Expert Commentary, Guidelines and Guidance, Learning Forum, Neglected Diseases, PLoS Medicine Debate, Primer, Review, Symposium.
• 3-column: Editorial, Education, Essay, Health In Action, Historical and Philosophical Perspectives, Historical Profiles and Perspectives, Interview, Message from ISCB, Opinion, Perspective, Policy Forum, Policy Platform, Research In Translation, Special Report, Viewpoint.

Quick Reference – Figure Dimensions for 2-Column Article Types
Inches Pixels Centimeters Picas
Width for 1-Column Figures 3.25 in 312 px 8.25 cm 19.49 picas
Width for 1.5-Column Figures 4.75 – 5.0 in 456 – 480 px 12.06 - 12.7 cm 28.5 - 30 picas
Width for 2-Column Figures 6.75 in 648 px 17.15 cm 40.5 picas
Height Maximum for All Figures 9.25 in 888 px 23.5 cm 55.5 picas

Quick Reference – Figure Dimensions for 3-Column Article Types
Inches Pixels Centimeters Picas
Width for 1 Column Figures 2.15 in 207 px 5.5 cm 12.95 picas
Width for 2 Column Figures 4.5 in 434 px 11.5 cm 27.15 picas
Width for 3 Column Figures 6.75 in 648 px 17.15 cm 40.5 picas

## 7. Figure Types

### Line Art

Line art has sharp, clean lines and geometrical shapes against a white background. Line art is typically used for tables, charts, graphs, and gene sequences. You can use a program like Illustrator to create high-quality line art. A minimum resolution of 300 dpi will maintain the crisp edges of the lines and shapes.
• Format: EPS or TIFF
• Minimum Resolution: 300 dpi

### Grayscale

Grayscale figures contain varying tones of black and white. They contain no color, so grayscale is synonymous with "black and white." The gray scale is divided into 256 sections with black at 0 and white at 255. Software for preparation of grayscale art includes Photoshop.
• Format: EPS or TIFF
• Minimum Resolution: 300 dpi

### Halftones

The best example of a halftone is a photograph, but halftones include any image that uses continuous shading or blending of colors or grays, such as gels, stains, microarrays, brain scans, and molecular structures. To prepare and manipulate halftone images, use Photoshop or a comparable photo-editing program.
• Format: TIFF
• Minimum Resolution: 300 dpi

### Combination Figures

Combination figures contain two or more types of images, for example, a halftone figure containing text. You should embed the images, group the objects, or flatten the layers, and flatten transparencies before saving as TIFF at a minimum of 300 dpi.
• Format: TIFF
• Minimum Resolution: 300 dpi

### Stereograms

Stereograms are figures with two almost identical pictures placed side by side which, when viewed through special glasses or a stereoscope, produce a three-dimensional image.

If you plan on submitting a stereogram as one of your figures, make sure this is clearly mentioned in the caption for the figure within the manuscript. Stereograms must be sized so that the centers of each of these images are 63 mm apart. Make sure that the stereogram figure is at the size you would like them to display. They will be checked prior to publishing, but this step will ensure your stereogram will be viewed properly.

Quick Reference Table for Common Figure Types
Line Art Grayscale Halftones Combination Figures
Required File Types EPS or TIFF EPS or TIFF TIFF TIFF
Required Resolution 300 dpi 300 dpi 300 dpi 300 dpi

• Upload cover letter, then article file first. Ensure that it contains the figure legends, but not the figures themselves.
• Figures should be numbered in the order they are first mentioned in the text, and uploaded in the same order. For example, Figure 1 should be uploaded as the first figure file, Figure 2 the second, etc.
• Figures should be uploaded in the desired orientation.
• Multimedia files (.avi or .swf files) must be uploaded as a Supporting Information file type and not a figure. See Multimedia Files below for more information.

Note: When a figure is uploaded to the PLoS manuscript submission system, a PDF file is created that contains the image but does not represent the final appearance of your figures in your published article. In addition, a "merged PDF" containing the article file and all of the figures is created automatically, which should be used by authors as a quick way to review their figures for egregious errors.

## 9. Multimedia Files

PLoS encourages authors to submit multimedia files that are crucial to the conclusions of the paper. Multimedia files should be smaller than 10 MB because of the difficulties that some users will experience in loading or downloading files. These files are published as Supporting Information. Preferred formats are:
• Audio: MP3
• Flash: SWF

## 10. Image Manipulation

Image files should not be manipulated or adjusted in any way that could lead to misinterpretation of the information present in the original image. Inappropriate manipulation includes but is not limited to:
• The introduction, enhancement, movement, or removal of specific feature(s) within an image;
• Unmarked grouping of images that should otherwise have been presented separately (for example, from different parts of the same gel, or from different gels, fields, or exposures);
• Adjustments of brightness, contrast, or color balance that obscure, eliminate, or misrepresent any information.

Digital images in manuscripts nearing acceptance for publication may be scrutinized for any indication of improper manipulation. If evidence is found of inappropriate manipulation we reserve the right to ask for original data and, if that is not satisfactory, we may decide not to accept the manuscript.

We are grateful to staff at the Journal of Cell Biology (Rockefeller University Press) for their help in establishing these guidelines and procedures (http://www.jcb.org/misc/ifora.shtml#image_aquisition)

## 11. How To

### Embed Fonts in EPS Files

Always embed fonts or create outlines when creating EPS files. If your figures require special symbols and Greek characters the text may not reproduce properly unless you embed your fonts or create outlines of the text. See the Convert Text to Outlines below for more information.

To embed fonts using Adobe Illustrator, open the EPS file. From the File Menu, select Save As. In the Save As dialog box, make sure that the Embed Fonts option is selected and click OK.

### Convert Text to Outlines

When you convert text to outlines, the text is converted to a series of lines and fills. The reference to the font that was used to create the text is no longer present. This process makes it unnecessary for the PLoS production department to have the original font used to create the figure text. This is to ensure that your figures publish as you intended them to.
 Example of text that has not been converted to outlines. Example of text that has been converted to outlines. Notice that every character is outlined.

You can use Adobe Illustrator to convert text to outlines by selecting the text you want to convert. Then from the Type menu, select Create Outlines (Shift + Control + O on PC, and Shift + Apple + O on Mac).

If you do not convert text to outlines, when your figure is opened during the production process any text in a non-standard font will automatically be substituted for default font. This can cause the text in the figure to render incorrectly.

Caution: You will not be able to change your text after it has been converted to outlines so make sure it is correct before converting.

### Convert Other File Types to TIFF

#### Convert PDF to TIFF Using Photoshop

1. Open the PDF file in Photoshop and select the page of the PDF that contains the figures to save as TIFF.
2. From the File menu, select Save As to open the Save As dialog box.
3. In the Save As dialog box, select TIFF from the Format dropdown list.
4. When the TIFF Options dialog box displays, make sure to check the LZW compression checkbox.
5. Click OK.

#### Convert EPS, JPG, GIF, or Other File Types to TIFF Using Photoshop

1. Open the figure file in Photoshop.
2. From the File menu, select Save As to open the Save As dialog box.
3. In the Save As dialog box, select TIFF from the Format drop down list.
4. When the TIFF Options dialog box displays, make sure to check the LZW compression checkbox.
5. Click OK.

Note: Do not use the "optimize for web" wizard for any figures. Some programs may down sample your images to low resolution.

#### Convert PDF to TIFF Using Adobe Illustrator

1. Open the PDF file in Adobe Illustrator, select the PDF page to export and click OK.
2. From the File menu, select Export to display the Export dialog box.
3. From the Export dialog box, select TIFF from the Save as Type drop down list and click OK.
4. When the TIFF Options dialog displays, select LZW compression.
5. Click OK to complete the process.

#### Convert EPS to TIFF Using Illustrator

1. Open the EPS file in Adobe Illustrator.
2. From the File menu, select Export to display the Export dialog box.
3. From the Export dialog box, select TIFF from the Save as Type drop down list and click OK.
4. When the TIFF Options dialog displays, select LZW compression.
5. Click OK to complete the process.

#### Convert PowerPoint Files to High-Resolution TIFFs Using Adobe Acrobat and Photoshop

Caution: Do not use File > Save as > TIFF. This will result in a low-resolution, poor-quality figure.

Step I: Convert PowerPoint File to PDF

There are two possible ways to create PDFs from PowerPoint files: use the Adobe PDF menu in some versions of PowerPoint, or create a PDF via the Print command.
1. Open your file in PowerPoint. From the Adobe PDF menu, select Change Conversion Settings. The PDFMaker Settings dialog displays.
2. From the Conversion settings dropdown menu, select High Quality and click OK.
4. Click OK.

– OR -
1. Open your file in PowerPoint.
2. Select Print from the File dropdown menu.
3. Select the PDFCreator or similar tool in the Printer Name window.
4. Click OK.

Note: If your PowerPoint file contains figures on multiple slides, after you create the PDF file you will need to use Adobe Acrobat to separate the figures/slides into individual files. You can also use PowerPoint to create separate files of each figure/slide.

Step II: Convert Multi-Page PDF File to Individual Files
1. Using Adobe Acrobat Standard, open the PDF file that you created in Step 1. From the Document menu, select Pages and then Extract. The Extract Page dialog box displays.
2. Enter the page numbers in the To and From fields and then select the Delete Pages checkbox. Checking this box will delete the page that you entered in the To and From fields from the PDF file.
3. Click OK. The page that you specify in the previous step is now shown in Acrobat.
4. From the File menu, select save and enter the file name (e.g., Figure 1) for the extracted page and then click OK.
5. Repeat this process until a separate file is created for each figure/slide.

Step III: Convert Individual PDF Files to TIFFs
1. Using Photoshop, open the PDF file that you created in Step II.
2. From the File menu, select Save As.
3. From the Save As dialog box, select TIFF from the Format dropdown list and click Save.
4. In the TIFF Options dialog box, make sure the following options are selected. Under Image Compression, select LZW and under Pixel Order, select Interleaved.
5. Click OK.
6. Repeat this process until a separate TIFF file is created for each figure/slide.

### Reduce TIFF File Size with LZW Compression

PLoS has a strict 10 MB figure file limit. To reduce the size of your figure, open your TIFF files in Photoshop. From the File menu, select Save As to open the Save As dialog box. In the Save As dialog box, select TIFF from the Format dropdown list. When the TIFF Options dialog box displays, make sure to check the LZW compression checkbox. Click OK.

### Locate the Resolution Information in a TIFF File

You can locate the resolution of a figure file using Adobe Photoshop or through Windows Explorer.

#### Photoshop

To find the resolution of a figure using Photoshop, first open the file. Then from the Image menu, select Image Size. The Image Size dialog box will open displaying the figure dimensions, document size and resolution. You can decrease the size of a file, but you should not increase the resolution and/or dimensions of a file to meet the journals requirements. Increasing the file sizes manually may result in poor quality figures.

#### Windows Explorer

To check the resolution of a figure file using Windows Explorer, locate and select the file. Right-click and select Properties. In the Properties dialog box, select the Summary Tab. If you do not see the properties of the figures, click Advanced. This will display all of the properties associated with the selected figure. Look at the Horizontal Resolution and Vertical Resolution to determine the figure resolution.

## 12. Format Tables

Tables submitted for production should be included at the end of the article DOC or RTF file. For LaTeX submissions, table files should be uploaded individually into the online submission system. Tables that will be Supporting Information files can be submitted in any allowed format: Word, Excel, PDF, PPT, JPG, EPS, or TIFF.

### Title and footnotes

Each table needs a concise title of no more than one sentence. The legend and footnotes should be placed below the table. Footnotes can be used to explain abbreviations.

### Specifications

Tables that do not conform to the following requirements may give unintended results when published. Problems may include movements of data (rows or columns), loss of spacing, or disorganization of headings. Note: Multi-part tables with varying numbers of columns or multiple footnote sections should be divided and renumbered as separate tables.

### Table requirements:

• Cell-based (e.g., created in Word with Tables tool or in Excel).
• Editable (i.e., not graphic object).
• Size no larger than one printed page (7 in x 9.5 in). Larger tables can be published as online supporting information.
• No returns, tabs, or merged cells or rows.
• No color, shading, lines, or rules.
• No inserted text boxes or pictures.
• No tables within tables.

### Examples

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Example of incorrect subheads and use of text boxes Example of acceptable subheads within a table

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